RPU BOARD MEETING MINUTES
Members Present: Mr. Toulouse, Mr. Bourgeois, Mr. Carlson
Absent: Mr. Landwehr, Mr. Hunziker
Also Present: Mr. Adkins, City Attorney
Board President Toulouse called the meeting to order at
1. Mr. Carlson moved to approve the minutes of the
2. Mr. Bourgeois moved to approve the accounts payable report, seconded by Mr. Carlson. All voting "AYE"
3. Mr. Tom Wente, Smith Schafer & Associates, presented the results of the 2000 audit to the Board. There were no new accounting policies or changes in existing policies during the year. In addition, the audit team uncovered no irregularities, and no significant audit adjustments were necessary.
4.a. Mr. Carlson moved that the Board reject the quotation received from Altec Industries for failure to meet RPU's minimum specifications, and that the Board request the Council to approve a purchase order agreement with DUECO, Inc. for an aerial device and fiberglass body, seconded by Mr. Bourgeois. All voting "AYE"
BE IT RESOLVED by the Public Utility Board of the City of Rochester, Minnesota, to reject Altec Industries' quotation on the basis that the proposed unit does not meet RPU's minimum specifications.
BE IT FURTHER RESOLVED that the Common Council of the said City is requested to approve a purchase order agreement with DUECO, Inc. for
One Terex-Telelect High-Ranger HR40-M aerial device, one Fibre Body
FB84-DLP fiberglass body and installation
The amount of the purchase order agreement to be FORTY-EIGHT THOUSAND TWO HUNDRED TWENTY-TWO AND 00/100 DOLLARS ($48,222.00) plus sales tax, with DUECO, Inc. being lowest responsible bidder.
Mr. Toulouse asked if the Board had any objection to taking up item 4.c. on the agenda before 4.b. since a presentation was associated with item 4.b. Not hearing any objections, Mr. Toulouse said 4.c would be the next item of business.
4.c. Mr. Carlson moved to approve a purchase order agreement with Tri-State Drilling, Inc. for drilled pier concrete foundations for the 161kV conversion project of the Cascade Creek substation, seconded by Mr. Bourgeois. All voting "AYE"
BE IT RESOLVED by the Public Utility Board of the City of Rochester, Minnesota, that the Common Council of the said City is requested to approve a purchase order agreement with Tri-State Drilling, Inc. for Installation of Two Drilled Pier Foundations
The amount of the purchase order agreement to be FORTY-SIX THOUSAND SIX HUNDRED THIRTY-SEVEN AND 00/100 DOLLARS ($46,637.00) and Tri-State Drilling, Inc. being lowest responsible bidder.
4.b. Mr. Schlink, RPU Manager of Power Production, and Mr. Korinek, Burns & McDonnell Project Manager, appeared before the Board to discuss the fuel oil unloading and gas turbine utilities for the new gas turbine installation project at the Cascade Creek substation. The scope of this phase of the project was developed to meet gas turbine installation needs and to meet federal and state environmental regulatory requirements for fuel unloading and transport. Burns & McDonnell developed the construction specification and drawing package that was distributed to potential bidders and advertised as required. Burns & McDonnell recommended award of the bid to the low bidder, Knutson Construction Services, Inc., and RPU staff concurred with this recommendation. Mr. Adkins asked if any of the potential bidders requested additional time to bid the project. Mr. Schlink informed him that none did. Mr. Adkins recommended that the Board accept the low bidder. Mr. Carlson asked staff to make sure that the site was appropriately landscaped. Mr. Carlson moved to approve a contract agreement with Knutson Construction Services, Inc., seconded by Mr. Bourgeois. All voting "AYE"
BE IT RESOLVED by the Public Utility Board of the City of Rochester, Minnesota, that the Common Council of the said City is requested to approve a contract agreement with Knutson Construction Services, Inc. and that the Common Council authorize the Mayor and the City Clerk to execute the agreement for
Cascade Creek Unit 2 – Contract 3
Fuel Oil Unloading & Gas Turbine Utilities
The amount of the contract agreement to be THREE MILLION TWO HUNDRED EIGHTY-SIX THOUSAND AND 00/100 DOLLARS ($3,286,000.00) and Knutson Construction Services, Inc. being lowest responsible bidder.
5. Mr. Bourgeois moved to approve a purchase order agreement with SAP Public Services, Inc. for software maintenance and support services on RPU's enterprise business software for 2001, seconded by Mr. Carlson. All voting "AYE"
BE IT RESOLVED by the Public Utility Board of the City of Rochester, Minnesota, that the Common Council of the said City is requested to approve a purchase order agreement with SAP Public Services, Inc. for Software Maintenance and Support for 2001
The amount of the purchase order agreement to be SEVENTY TWO THOUSAND SEVEN HUNDRED NINETY-SEVEN AND 23/100 DOLLARS ($72,797.23).
6. Staff discussed the proposed pole testing and treatment services for 2001 with the Board. Mr. Carlson moved to approve a purchase order agreement with Osmose Inc. for pole inspection services, seconded by Mr. Bourgeois. All voting "AYE"
BE IT RESOLVED by the Public Utility Board of the City of Rochester, Minnesota, that the Common Council of the said City is requested to approve a purchase order agreement with Osmose Inc. for Pole Testing and Treatment Services
The amount of the purchase order agreement not to exceed FORTY THOUSAND AND 00/100 DOLLARS ($40,000.00) and Osmose, Inc. being sole source.
7. Mr. Koshire provided the following report to the Board:
a. The Board will hold an informal retreat following the May board meeting on either May 29 or May 30 depending on schedules. The retreat will follow the regular business meeting.
b. A brief update on the status of deregulation in the utility industry was provided.
c. Unit 2 at the Silver Lake Plant will be out of service for approximately four weeks for repairs.
d. RPU recently received a revised permit for sulfur dioxide emissions that was requested16 years ago. This means that
8. The management/financial reports were discussed.
9. Mr. Bourgeois moved to adjourn the meeting, seconded by Mr. Carlson. All voting "AYE"
The meeting was adjourned at
Approved by the Board: