Members Present: Mr.
Toulouse, Mr. Landwehr, Mr. Hunziker,
* Mr. Bourgeois
Absent: Mr. Utz
Board President Toulouse called the meeting to order at
1. Mr. Bob Lewis, retiring Silver Lake Plant employee, was recognized and commended by the Board for 20 years of utility service.
2. Mr. Landwehr
moved to approve the minutes of the
3. Mr. Hunziker moved to approve the accounts payable report, seconded by Mr. Landwehr. All voting “AYE”
4a. Mr. Landwehr moved to approve en bloc two resolutions for tree trimming services, seconded by Mr. Hunziker. Mr. Koshire stated that due to the City ordinance changes, the 2003 portion of the tree trimming bid was made conditional upon Council approval of RPU’s 2003 budget. All voting “AYE”
BE IT RESOLVED by the Public Utility Board of the City of Rochester, Minnesota, to approve a two-year contract agreement with Hathaway Tree Service Inc. and hereby authorize the Mayor and the City clerk to execute the agreement for Hourly Line Clearance Tree Trimming (2002 and 2003)
The amount of the
contract agreement not to exceed ONE HUNDRED SEVENTY-FIVE THOUSAND SIX HUNDRED
EIGHTY-FOUR AND 00/100 DOLLARS ($175,684.00) in 2002 and ONE HUNDRED NINETY-ONE
THOUSAND EIGHT HUNDRED AND 00/100 DOLLARS ($191,800.00) in 2003, with the 2003
expenditure subject to Common Council approval of the 2003 electric budget.
BE IT RESOLVED by the
Public Utility Board of the City of Rochester, Minnesota, to approve a contract
agreement with Hathaway Tree Service, Inc. and hereby authorize the Mayor and
the City Clerk to execute the agreement for Lump-Sum Line Clearance Tree
Trimming for 2002
The amount of the contract agreement to be FORTY THOUSAND THREE HUNDRED TWENWTY AND 36/100 DOLLARS ($40,320.36).
4.b. Mr. Hunziker moved to reject the Keystone Electrical Manufacturing quote for relay and control panels for the Chester Substation upgrade due to non-compliance with specifications, and to approve a purchase order agreement with Electrical Power Products, Inc., seconded by Mr. Landwehr. All voting “AYE”
BE IT RESOLVED by the Public Utility Board of the City of Rochester, Minnesota, to reject Keystone Electrical Manufacturing’s quote on the basis of non-compliance to specifications.
BE IT FURTHER RESOLVED by the Public Utility Board of the City of Rochester, Minnesota, to approve a purchase order agreement with Electrical Power Products, Inc. for Relay and Control Panels for Chester Substation Upgrade Project
The amount of the purchase order agreement to be FORTY-NINE THOUSAND TWENTY-TWO AND 00/100 DOLLARS ($49,022.00) and Electrical power Products, Inc. being lowest evaluated bidder.
4.c. A resolution for distribution transformers from Minnkota Sales with a revised total of $198,265.00 was distributed during the meeting. Mr. Hunziker asked for clarification of the term “lowest evaluated bid.” Staff explained that RPU evaluates transformer bids on a least total life cycle cost basis which includes the price of the transformer plus a value for operating costs. The present value of per-unit operating costs are calculated and included in the specifications to the bidders as the basis for evaluation.
Mr. Landwehr moved to approve en bloc four resolutions for distribution transformers, seconded by Mr. Hunziker. All voting “AYE”
BE IT RESOLVED by the Public Utility Board of the City of Rochester, Minnesota to approve a purchase order agreement with RESCO for Distribution Transformers for 2002
The amount of the purchase order agreement to be ONE HUNDRED THIRTEEN THOUSAND FIVE HUNDRED EIGHTY-FOUR AND 00/100 DOLLARS ($113,584.00) and RESCO being lowest responsible bidder.
BE IT RESOLVED by the Public Utility Board of the City of Rochester, Minnesota to approve a purchase order agreement with Graybar Electric Supply for Distribution Transformers for 2002
The amount of the purchase order agreement to be THIRTY-ONE THOUSAND NINE HUNDRED SEVENTY AND 00/100 DOLLARS ($31,970.00) AND Graybar Electric Supply being lowest responsible bidder.
BE IT RESOLVED by the Public Utility Board of the City of Rochester, Minnesota to approve a purchase order agreement with Minnkota Sales for Distribution Transformers for 2002
The amount of the purchase order agreement to be ONE HUNDRED NINETY-EIGHT THOUSAND TWO HUNDRED SIXTY-FIVE AND 00/100 DOLLARS ($198,265.00) and Minnkota Sales being lowest responsible bidder.
BE IT RESOLVED by the Public Utility Board of the City of Rochester, Minnesota to approve a purchase order agreement with Border States Electric for Distribution Transformers for 2002
The amount of the purchase order agreement to be FORTY-THREE THOUSAND THREE HUNDRED SIXTY AND 00/100 DOLLARS ($43,360.00) and Border States Electric being lowest responsible bidder.
5. The proposed Site Agreement with
Charter Communications for larger repeater enclosures was discussed. Charter has informed RPU that they wish to
install larger fiber optic repeater stations.
The initial term of the Agreement would extend through
* Mr. Bourgeois entered the meeting at this time.
Mr. Hunziker moved to approve the Site Agreement with Charter Communications, seconded by Mr. Landwehr. All voting “AYE”
BE IT RESOLVED by the Public Utility Board of the City of Rochester, Minnesota to revoke the existing License Agreement with TCI of Southern Minnesota dated September 30, 1996, to approve a new Site Agreement with Charter Communications and to request that the Mayor and the City Clerk execute the agreement for Installing a Larger Repeater Enclosure at the SE Water Tower Site And at the Well #18 SW Site
6. Mr. Toulouse stated that since Utility Board policy requires the presence of at least four board members to elect officers, he would request nominations for Board President. Mr. Hunziker moved to nominate Mr. Landwehr as Board President for the upcoming year, seconded by Mr. Bourgeois. All voting “AYE”
Mr. Landwehr recognized Mr. Toulouse for his many years as Board President and for his honesty and integrity in serving that office.
7. Board President Landwehr requested a motion for the nomination of Board Secretary. Mr. Hunziker moved to nominate Kathy Wilson as Board Secretary, seconded by Mr. Toulouse. All voting “AYE”
8. Mr. Hunziker moved to approve a purchase order agreement with SAP Public Services for software maintenance and support services, seconded by Mr. Bourgeois. All voting “AYE”
BE IT RESOLVED by the
Public Utility Board of the City of Rochester, Minnesota to approve a purchase order
agreement with SAP Public Services Inc. for Software maintenance and
support for 2002
The amount of the
purchase order agreement to be SEVENTY TWO THOUSAND SEVEN HUNDRED NINETY SEVEN
AND 23/100 DOLLARS ($72,797.40)
9. Mr. Toulouse moved to approve a revision to the board policy on “Delegation of Authority/Relationship with Management” which would raise the approval of the General Manager to $50,000, seconded by Mr. Hunziker. All voting “AYE”
BE IT RESOLVED by the Public Utility Board of the City of Rochester, Minnesota, to approve revisions to the Board Policy Statement entitled Delegation of Authority/Relationship with Management
10. The Utility Board meeting dates for 2002
were discussed. The Board meets on the
last Tuesday of the month at
11. Mr. Koshire provided the following report to the Board:
a. A status report was provided on the water treatment project for the Mayo Steam project. The vendor for the water treatment project has agreed to keep the project open for one year pending receipt of the environmental permit. This minimizes RPU’s potential financial risk.
b. RPU has formed a marketing partnership with Owatonna Public Utilities and Austin Utilities to share staff and resources.
12. The management/financial reports were discussed.
13. Mr. Bourgeois moved to adjourn the meeting, seconded by Mr. Hunziker. All voting “AYE”
The meeting was
adjourned at
Approved by
the Board: